Exhibitor Manual

Vendor Forms and Deadlines

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Note the DEADLINE DATES - completing these early can save you up to 30%

FREEMAN is the Official General Contractor of the KEYSTONE COMIC CON and will maintain an Exhibitor Service Center during set-up, show days and dismantling. All other official show contractors will also be set up in this area as well. All inquiries regarding booth services and orders should be made at the Exhibitor Service Center, including booth furnishings, labor, freight, utilities, and special show services.

Notice to Exhibitors Regarding Non-official Contractors

The companies listed below have been appointed as the only Official Contractors providing the stated services for this event. Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services.

Some companies may misrepresent themselves as being an official contractor so PLEASE be sure to check the list in the exhibitor manual or give us a call.

Things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong.

Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

General questions? Contact Inquiry@KeystoneComicCon.com.

Contractor Type (Click On Text To Access Forms) Contractor Name Deadline (If Applicable) Discount Date (If Applicable) Telephone
A/V PCC August 28, 2018 949-600-8235
Carpet Freeman August 22, 2018 201-299-7575
Booth Cleaning Freeman August 22, 2018 201-299-7575
Booth Security Imperial Security 888-502-4377
Business Center FedEx 215-925-1218
Catering Aramark August 24, 2018 215-418-2243
Contests/Drawings/Giveaways Reed Exhibitions September 1, 2018 203-840-5352
Custom Signs Freeman August 22, 2018 201-299-7575
Customs/International Freight Forwarder PIBL August 24, 2018 908-355-8900
Display Showcases Freeman August 22, 2018 201-299-7575
Domestic Shipping Freeman August 22, 2018 201-299-7575
Electrical PCC August 22, 2018 215-418-2190
Exhibitor Appointed Contractor Reed Exhibitions August 12, 2018 203-840-5890
Exhibitor Insurance Buttine August 25, 2018 212-867-3642
Food Sampling Form Aramark September 1, 2018 215-418-2243
Water and Air PCC August 22, 2018 215-418-2190
Furnishings Freeman August 22, 2018 201-299-7575
Hanging Signs Freeman August 22, 2018 201-299-7575
Hosts/Hostesses/Models JVA September 7, 2018 800-553-8855
Hotel and Travel OnPEAK August 24, 2018 312-527-7270
Insurance Buttine August 25, 2018 212-867-3642
Internet PCC August 22, 2018 215-418-4800
Labor Freeman August 22, 2018 201-299-7575
Material Handling Freeman August 22, 2018 201-299-7575
Meetings After Hours Reed Exhibitions September 1, 2018 203-840-5550
Modular Exhibits Freeman August 22, 2018 201-299-7575
Photography and Video Oscar & Associates September 5, 2018 312-922-0056
Telephone PCC August 22, 2018 215-418-4800

Exhibitor Alerts!!

Beware Of the Fair Guide

Reed Exhibitions and Keystone Comic Con do NOT support the Fair Guide — it is NOT affiliated with Reed Exhibitions or Keystone Comic Con. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of Keystone Comic Con – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

Beware Of the Expo-Guide

Reed Exhibitions and Keystone Comic Con also do NOT support the Expo-Guide — it is NOT affiliated with Reed Exhibitions or Keystone Comic Con. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of Keystone Comic Con – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

For further warnings on the Fair Guide and the Expo-Guide, please check out www.stopecg.org (the website was set up originally to deal with the European City Guides, but it now addresses the Fair Guide and Expo-Guide as well as several other similar matters).

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the Keystone Comic Con name (for example, if the solicitation requires payment made to an address in a foreign country), please contact a Keystone Comic Con salesperson ASAP.

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